HOW TO SUBMIT YOUR FILM
Glasgow Film Festival will take place throughout February 2014 in Glasgow, Scotland. The Festival is committed to screening high quality new features, short length film and video work in all genres from around the world.
About GFF14
· Glasgow Film Festival 2014 will have a strand dedicated to music films (showcasing the sounds, culture and influences of music and musicians – fiction and non-fiction)
· Glasgow Film Festival 2014 will have a strand dedicated to documentaries
· Glasgow Film Festival 2014 will have a country focus dedicated to Irish films
· Glasgow Film Festival will have a strand dedicated to fashion films
· Glasgow Film Festival has a strand dedicated to experimental, genre-stretching films which cross over between visual art and narrative cinema
· Glasgow Youth Film Festival screens a variety of feature length films that are family friendly or suitable for young audiences, under twenty-four years old
· Glasgow Short Film Festival welcomes entries across all forms and genres
· The Bill Douglas Award for International Short Film is selected by an international jury from all successful international submissions
· The Scottish Short Film Award is selected by a jury from all successful Scottish submissions (a film is considered Scottish if two or more of the core creative team (writer, director, producer) are permanently based in Scotland, or if the film has been primarily funded by Scottish organisations)
· Audience Awards for Glasgow Short Film Festival will be presented in both international and Scottish competitions
· Films under 5 minutes duration are eligible for a reduced submission fee
Submission fees and deadlines
Shorts
· Early bird - £10 until Monday 29 July
· Regular - £15 until Monday 9 September
· Late - £30 until Monday 14 October
· Online only extended deadline - £45 until Monday 21 October
Super-short shorts!
· Shorts under 5 mins - £5 until Monday 9 September
Only available via the manual submission form. Please note that films submitted at this rate will be automatically disqualified if found to be above exactly 5 minutes in length (including credits). Alternatively, Super-short shorts can be submitted late via Withoutabox at the Shorts late rate.
Features
· Early bird - £35 until Monday 29 July
· Regular - £40 until Monday 9 September
· Late - £50 until Monday 14 October
· Online only extended deadline - £65 until Monday 21 October
These are postmark and payment deadlines but please do send your submission as soon as possible. All submissions, preview DVDs, supporting material and payment must be received by the appropriate deadline otherwise your film will not be processed.
Your film...
All submitted films should have been completed after October 2012.
GFF regard a short film as 45 minutes or under and a feature film as over 45 minutes.
The final selection of all films presented at the Festival and their placement in the programme is the responsibility of the Co-directors.
We will not consider previously submitted work unless it has been considerably re-edited/re-shot. Please include a cover letter with details. If we have already viewed your film as a rough cut, we will not usually consider it for the following year. Please remember this before submitting as you will not be entitled to a refund.
If you would like to submit an online screening link for your film, please contact us directly. While some of our programming team are happy to view online, we would prefer to receive DVD screener submissions.
Submitting your film
Online via Withoutabox
Glasgow Film Festival prefers online entries submitted via Festival partner Withoutabox, which provides cost-saving, paperless submission to film festivals around the world.
Withoutabox’s internet-only submission platform features online applications via one master entry form, online fee payments, press kits, and the option to use Secure Online Screeners, an economical, eco-friendly, and secure alternative to traditional hard-copy DVD submissions. Fill out one master entry form and take advantage of quick entry, extended deadlines, and powerful submission management tools. There’s no extra cost to you, and by submitting, you’ll join Withoutabox’s global filmmaker community and stay in the loop about international exhibition opportunities.
If not using the Secure Online Screener function, all submissions must be on DVD. We only accept DVD PAL and DVD NTSC. You must clearly label the disk with the film’s title and the Withoutabox tracking number. Please also put a label on the DVD cover noting the film title, Withoutabox tracking number, DVD format and film duration. We will not accept any other format.
Manual submission
The alternative to using Withoutabox is to fill in our Manual submission form. Please print out the form, fill it in and post it to us along with your submission fee and preview DVD to:
GFF 2014 Submissions
Glasgow Film Theatre
Finance Department
12 Rose Street
Glasgow G3 6RB
Scotland, UK
Posting advice
Packages should be marked, NO COMMERCIAL VALUE - FOR CULTURAL PURPOSES ONLY.
All international submissions must include the wording ‘Trade Sample’ on any customs label. For customs purposes, all international submissions are required to give a value of no more than £3 or US$10 to the package. Please note that all shipping and postage costs to the Festival must be borne by the submitting party, including those for the submission package and, if the film is selected, for all prints, tapes and additional materials sent to GFF. GFF will not accept COD shipments and will not absorb any fees incurred in British customs.
Film submissions and screening copies being sent to the UK from Non-EU countries must be accompanied by the necessary customs documentation / pro forma invoice. When arranging delivery you must ensure that all import and export charges associated with the film are paid. It is advised that the stated value of the package is listed as being no more than 5 Euros for customs purposes.
Your package should include your completed submission form and the submission fee (if required) or Withoutabox tracking number. Please write the category (short or feature) and genre of your film on the front of the envelope and your tracking number if submitted online.
Payment
Submissions with unpaid fees will not be considered for selection.
If submitting through Withoutabox - pay online as part of the submissions process.
Payment must be made in POUNDS STERLING only. Please note that if you pay by credit card the exchange rates are determined on the date of the transaction.
The submission fee is non-refundable.
Hearing from us
If applying with the manual submission form and you wish to receive email confirmation of the safe receipt of your fee, please include an email address and tick the relevant box. If you have submitted through Withoutabox you can log on and check your film’s status.
Please note submissions may not be processed until December 2013. You may not receive confirmation until then. Please be patient.
If your submission is successful you will be informed by the end of December 2013. If successful you will be required to supply a film print or video master for screening at GFF14. You should pay particular attention to the shipping and customs information, which will be sent to you at that time.
If your submission is unsuccessful you will be informed by email. This correspondence may not reach you until the end of January 2014 due to our volume of work at this time.
GFF are unable to provide any feedback on the submissions.
The small print
Please note GFF are unable to return your DVD submissions.
All films programmed during the Festival are screened to public audiences.
The Festival will mainly screen films in DCP, 35mm or from Digibeta (PAL).
In addition, digital screenings will take place at the discretion of the directors.
The Festival will accept responsibility for technical damage to films, fire and destruction, loss and theft for the period of time that prints are in the possession of GFF and will reimburse the value of the film print (or part thereof) only.
The Festival reserves the right to refuse or cancel projection of any film if advised by responsible technicians that the print is not of sufficient quality to ensure satisfactory public screening.
The participants must ensure that they have the right to participate in GFF with regard to third persons connected with the production of the participating film.
GFF will pay for one-way shipping (ie. return of prints). Upon return of these items, additional charges may be incurred at the consignee’s end. GFF is not liable for these charges.
By submitting to GFF you agree to a short extract (max 3 minutes) being included in a radio, TV or video programme on the GFF website or in a cinema trailer for GFF; to additional public screenings of your film at GFF and to your film being given a press/industry screening at GFF. You certify that all film and music rights and clearances have been obtained (in accordance with UK copyright laws). You agree that you will not withdraw your film from GFF after acceptance by the GFF selection board.
As part of our ongoing commitment to the environment, Glasgow Film recycles all unsuccessful submissions.
